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Wedding Coordinator • We will meet at the venue site and consult •We will provide venue’s vendor list and event planning checklist • Preliminary meeting to discuss general overview of event details •Final site walkthrough to go over & review logistics, finalize details, and discuss event flow with all applicable vendors a • Confirm all vendor orders and quantities on rentals • Unlimited e-mail correspondence during the (8) weeks prior to event • Creation of detailed day-of event timeline • Gather client documents; vendor list, COI's, timeline, and diagram WEEK OF EVENT • Review contracts, confirm all details and arrival times for vendors • Attend final meeting with client and collect all personal décor (unless your are a destinataion wedding other arrangements to be made. • Walk through entire timeline with client + vendors • Collect any final payments and gratuities from client for distribution • Ceremony rehearsal orchestration EVENT DAY • Coordinate all aspects of event • Point of contact for client & key participants in event • Provide Event Emergency Kit (including sewing kit, stain remover, etc.) • Guest and vendor liaison • Coordinate all deliveries and set-up in accordance with vendor contracts • Distribute final payments and gratuities to vendors • Set-up and arrange decorations at all applicable event sites (i.e. decor, candles, favors, etc.) • Organize and set-up escort cards, menu cards, and other applicable stationary • Conduct final lighting, sound and temperature inspection prior to guest arrival • Conduct final seating and table check prior to guests welcomed to reception • Resolve day-of event issues if they arise • Cue all music changes and speeches with band/DJ • Oversee and cue all special moments including but not limited to dinner, entrances, and dancing • Serve as point person for all vendors as venue lead and manager of event timeline • Facilitation of tables & chair set-up & breakdown • Facilitation of room flip • Pack and deliver all client-provided décor to preselected person on-premise after event • Oversee strike of venue • Event day coordination & supervision for up to 10 hours